Master Consolidated Procurement Dossier

Pheoodisha Tenders 2026: Official Procurement Opportunities, Work Packages & Bidding Guidelines

Verified public procurement portal aggregating all active Notice Inviting Tenders (NIT), Government e-Marketplace (GeM) bids, and Central Public Procurement notices issued by Pheoodisha. Access the complete multi-tender work package schedule (1 active notices), estimated project valuations, Earnest Money Deposit (EMD) parameters, and official tender document downloads.

Updated: October 8, 2026 Procuring Entity: Pheoodisha Active Bids: 1 Work Packages Jurisdiction: National Jurisdiction Compliance Code: GFR 2017 & CVC Certified

Procuring Authority

Pheoodisha

View Dossier

Procuring Entity Overview & Sovereign Statutory Mandate

Pheoodisha executes public procurement under the regulatory architecture established by the General Financial Rules (GFR 2017), Central Vigilance Commission (CVC) statutory guidelines, and the Public Procurement (Preference to Make in India) Order. As a sovereign purchasing entity, contracts are awarded through competitive, non-discriminatory, transparent e-procurement protocols designed to ensure maximum public value, operational efficiency, and technical compliance across every contract lifecycle.

Procurement activities are integrated with the Government e-Marketplace (GeM) and the Central Public Procurement Portal (CPPP). All invitations to bid, pre-qualification criteria, bill of quantities (BOQ), tender addenda, and contract awards are published under public scrutiny to safeguard statutory accountability and fair market participation.

All active work packages, item schedules, technical qualification frameworks, and tender corrigenda are published through official statutory e-tendering gateways and authenticated directly with Pheoodisha at https://pheoodisha.gov.in.

Consolidated Public Tender Opportunities & Work Package Directory

The following comprehensive schedule delineates all active procurement tenders and work contracts issued by Pheoodisha. Bidders must cross-verify specific NIT reference numbers, EMD requirements, and submission cutoff timestamps before compiling technical bid envelopes.

Tender Scope / Description of Work	NIT / Tender ID	Estimated Contract Value	EMD / Bid Security	Submission Due Date
Softw Contract (Pkg 17474)	NIT/PHEOODIS/17474	Refer Detailed Tender BOQ	2.0% - 5.0% of Tender Value	2026-10-15

Technical Pre-Qualification Standards & Financial Solvency Criteria

Prospective contractors, original equipment manufacturers (OEMs), and authorized enterprise vendors seeking award of contracts under Pheoodisha must satisfy mandatory statutory pre-qualification gates as stipulated in the primary tender documents:

Average Annual Financial Turnover: Bidders must demonstrate an average annual financial turnover during the preceding three financial years (ending March 31 of the previous fiscal period) of not less than 30% to 50% of the estimated tender value, substantiated by Chartered Accountant (CA) certified audited balance sheets bearing valid Unique Document Identification Numbers (UDIN).
Similar Work Experience Benchmarks: Bidders must have successfully completed similar works during the preceding seven years ending the last day of the month previous to the bid publication month, satisfying either of the following tiers: three similar completed works each costing not less than 40% of the estimated contract cost, two similar completed works each costing not less than 50%, or one similar completed work costing not less than 80% of the project valuation.
Bank Solvency Certification: Submission of an authentic banker's solvency certificate or credit facility letter issued by an RBI-scheduled commercial bank for an amount not less than 40% of the estimated project expenditure, issued within six months prior to the bid closing date.
Net Worth & Working Capital: The bidding firm must demonstrate a positive net worth in each of the preceding three financial years, coupled with verifiable liquid working capital lines sufficient to finance continuous site operations without cash-flow interruptions.
Statutory Registration & Blacklisting Covenant: Valid Goods and Services Tax (GSTIN) registration, permanent PAN allotment, EPFO and ESIC employer registrations, and a notarized non-conviction affidavit confirming that the bidding firm has not been debarred or blacklisted by any Central/State Ministry, PSU, or multilateral financing institution.

GFR 2017 Bidding Architecture, EMD / PBG Rules & MSME Safeguards

Bidding compliance is strictly governed under Rule 170 and Rule 171 of General Financial Rules 2017, the Public Procurement Policy for MSEs Order 2012, and the Make in India Preference Orders:

Earnest Money Deposit (EMD)

Bid Security is levied at 2% to 5% of estimated tender value in the form of Insurance Surety Bonds, Account Payee Demand Draft, Banker's Cheque, or Bank Guarantee from an RBI Scheduled Commercial Bank, valid for 45 days beyond final bid validity.

MSME / Startup Exemptions

Micro and Small Enterprises (MSEs) registered with Udyam Registration, NSIC, or designated statutory bodies are 100% exempt from payment of Earnest Money Deposit and tender document fees, alongside a 25% annual public procurement reservation quota.

Performance Bank Guarantee (PBG)

The successful L1 vendor must furnish Performance Security for 3% to 5% of contract value within 14 days of Letter of Acceptance (LoA), valid for sixty days beyond completion of all contractual warranty and defect liability obligations.

Public Procurement (Make in India) Purchase Preference Policy

In accordance with Department for Promotion of Industry and Internal Trade (DPIIT) statutory orders, purchase preference is accorded to local suppliers based on established domestic content metrics:

Class-I Local Supplier: Goods, services, or civil works possessing local value addition of 50% or higher. Eligible for purchase preference within a margin of 20% over the L1 quote if the non-local vendor quotes lowest.
Class-II Local Supplier: Local value addition between 20% and 50%. Entitled to participate in public bidding but not eligible for Make in India purchase preference bands.
Non-Local Supplier: Local value addition below 20%. Excluded from domestic procurement tenders valued under Rs. 200 Crore where Global Tender Enquiries (GTE) are restricted by Central Government policy.
Local Content Self-Certification: Bidders must submit statutory declarations detailing local sourcing, domestic assembly points, and value addition percentages, certified by statutory auditors for contracts exceeding Rs. 10 Crore.

Two-Envelope Bidding Protocol & Technical Evaluation Workflow

Digital Certificate Setup: Bidders must obtain a Class-III Digital Signature Certificate (DSC) with signing and encryption capability from an authorized Certifying Authority (CCA) registered under the Information Technology Act.
Cover-I: Fee & Technical Eligibility Envelope: Upload digital proof of tender document fee, EMD receipt (or Udyam MSE exemption certificate), CA turnover audits, work completion credentials, equipment schedules, key personnel CVs, and signed technical specifications compliance schedule.
Cover-II: Commercial Financial Bid (BoQ): Submit the Bill of Quantities (BoQ) spreadsheet indicating unit rates, applicable GST rates, and total landed project quotation. Unconditional price proposals must be digitally encrypted prior to submission cutoff.
Technical Bid Opening & Comparative Analysis: The tender evaluation committee decrypts and scrutinizes Cover-I submissions against mandatory qualifying criteria. Only technically compliant bidders qualify for financial bid decryption.
Financial Evaluation & Award of Contract (AoC): Cover-II financial bids of technically qualified vendors are opened publicly. The Lowest Responsive Bidder (L1) is issued the formal Letter of Award (LoA) following committee approval, PBG confirmation, and contract execution.

Contract Execution, Milestone Billing, Price Variation (PVC) & Arbitration

Contracts awarded by Pheoodisha operate under standardized General Conditions of Contract (GCC) and Special Conditions of Contract (SCC), providing well-defined operational safeguards:

Running Account (RA) Billing: Payments are released based on certified milestone achievements and measured site progress verified by the designated Engineer-in-Charge, with statutory withholdings for TDS under Income Tax Act, GST TDS (2%), and labor welfare cess (1%).
Price Variation Clause (PVC): For contracts with an execution tenure exceeding 12 to 18 months, price adjustment clauses index material costs (cement, steel, bitumen, POL) and labor rates to wholesale price indices published by the Reserve Bank of India and Ministry of Labour.
Liquidated Damages (LD): In cases of contractor-attributed execution delays, liquidated damages are levied at 0.5% of contract value per week of unexcused delay, capped at a statutory ceiling of 10% of total awarded contract value.
Dispute Resolution & Arbitration: Contractual disputes are subject to amicable resolution through Conciliation Committees. Unresolved disputes proceed to statutory arbitration under the Arbitration and Conciliation Act, 1996, with proceedings seated within the legal jurisdiction of National Jurisdiction.

Integrity Pact & CVC Anti-Collusion Governance Standards

Public procurement by Pheoodisha is reinforced through an Integrity Pact signed between the procuring authority and prospective vendors. Supervised by independent External Monitors (IEMs) appointed in consultation with the Central Vigilance Commission, the pact legally binds all parties against restrictive practices, bid-rigging, cartelization, or illicit inducements.

Bids exhibiting front-loaded pricing structures or abnormally low tender (ALT) values trigger comprehensive rate analysis audits. Vendors submitting unsubstantiated abnormally low bids are required to provide additional performance guarantees or risk summary disqualification in accordance with CVC circulars.

Cover-I Technical Bid Compilation & Compliance Audit Framework

Compiling an unassailable Technical Envelope (Cover-I) requires meticulous documentation to navigate scrutiny by the public procurement tender evaluation committee:

Power of Attorney & Board Resolutions: Submission of an authentic, non-revocable Power of Attorney executed on judicial stamp paper of requisite value, duly notarized and supported by certified corporate board resolutions authorizing the designated signatory to digitally sign and bind the bidding firm.
Chartered Accountant UDIN Certification: All financial turnover certificates, working capital statements, and net worth computations must bear the unique 18-digit Unique Document Identification Number (UDIN) generated by a practicing Chartered Accountant, without which financial credentials are automatically deemed invalid.
Client Performance & Completion Certificates: Work experience must be corroborated through formal completion certificates signed by an officer not below the rank of Executive Engineer, Superintending Engineer, or General Manager. Certificates must explicitly mention agreement number, scope of work, date of award, scheduled completion date, actual completion date, and final billing amount.
Technical Specification Compliance Schedule: Bidders must submit a clause-by-clause compliance matrix endorsing every technical parameter specified in the tender document. Deviations must be explicitly tabulated in the prescribed non-compliance schedule; unstated omissions discovered during technical evaluation result in bid rejection.
OEM Authorization Formats (MAF): For supply and equipment packages, authorized dealers or system integrators must submit authentic Manufacturer Authorization Forms (MAF) directly from the Original Equipment Manufacturer guaranteeing warranty compliance, spare parts availability for 5 to 10 years, and back-to-back technical support.

Cover-II Financial Bid Structuring, BoQ Rules & Landed Cost Mechanics

Preparation of the commercial financial quotation in Cover-II determines the final ranking of responsive bidders and award of contract:

Item-Rate & Percentage BoQ Modalities: Commercial proposals are submitted via encrypted spreadsheets where bidders quote item rates or an overall percentage above/below the estimated tender cost. Quotations must strictly exclude conditional rebates or ambiguous price qualification statements.
GST & Statutory Taxation Transparency: The BoQ structure clearly distinguishes the ex-works base price from freight, transit insurance, and applicable Goods and Services Tax (GST). Evaluation of L1 rank is determined based on the net landed cost to Pheoodisha, taking into consideration eligible input tax credit (ITC) benefits under Indian taxation statutes.
Abnormally Low Tender (ALT) Scrutiny: Where a commercial quotation is more than 20% below the departmental estimate, the procurement authority invokes CVC guidelines requiring the bidder to justify rate viability with detailed rate analysis. Failure to substantiate cost feasibility may warrant additional performance security or contract annulment.
Reverse Auction Protocols (e-RA): In tenders incorporating electronic Reverse Auctions, qualified bidders compete on the portal in real time. The auction window typically operates for 60 to 120 minutes, with auto-extensions triggered if bids are received within the concluding five minutes of the auction clock.

Post-Award Execution, Quality Assurance (QA/QC) & Milestone Monitoring

Upon formal issuance of the Letter of Award (LoA), project implementation shifts to strict contract management and engineering oversight:

Work Program & Milestone Schedules: Within 14 to 21 days of LoA, the contractor must submit a comprehensive baseline CPM/PERT network schedule delineating critical path milestones, resource deployment curves, and plant mobilization plans for administrative approval.
Quality Control & Third-Party Inspection: All construction materials, structural fabrications, and mechanical supplies undergo rigorous factory acceptance tests (FAT) and site laboratory trials certified by accredited third-party inspection agencies (TPIA) such as RITES, SGS, or CEIL prior to permanent incorporation into works.
Measurement Book Recording & Statutory Deductions: Execution progress is formally entered in statutory Measurement Books (MB) certified by the designated site engineer. Running payments are released after withholding mandatory statutory deductions: Income Tax TDS (Section 194C), GST TDS (2%), and Building and Other Construction Workers Welfare Cess (1%).
Defect Liability Period (DLP) & Security Release: The awarded contractor remains legally obligated to rectify any latent defects, structural deficiencies, or operational faults occurring throughout the 12 to 36 month Defect Liability Period. Final retention money and PBG instruments are released only upon issuance of the Final Defect Clearance Certificate.

Banning, Debarment & Blacklisting Regulations under CVC Directives

To protect sovereign public funds, Pheoodisha strictly enforces the procurement debarment framework codified by the Ministry of Finance and Central Vigilance Commission. Vendors found engaging in collusive bidding, submitting forged credentials, abandoning awarded works, or violating the Code of Integrity face statutory debarment across all Central Government Ministries and PSUs for periods ranging from one to three years, following the issuance of formal show-cause notices and natural justice hearings.

Procurement Frequently Asked Questions & Bidder Guidelines

What is the total number of active tenders published by Pheoodisha?

The consolidated portal currently features 1 active procurement tenders across infrastructure works, maintenance contracts, equipment supply, and professional consulting services.

Are MSME registered vendors entitled to EMD exemption under Pheoodisha tenders?

Yes, in accordance with Ministry of Micro, Small and Medium Enterprises (MSME) regulations and GFR 2017 Rule 170, valid Udyam-registered MSEs are strictly exempted from Earnest Money Deposit upon uploading verified certificate copies with their technical bid submission.

What constitutes a valid Performance Security and what is the validity requirement?

Performance Security is accepted as an irrevocable Bank Guarantee, Fixed Deposit Receipt, or Insurance Surety Bond for 3% to 5% of contract value, which must remain active throughout the execution timeline plus an additional 60-day buffer beyond statutory Defect Liability Period (DLP).

How are tender corrigenda, date extensions, and technical clarifications issued?

Any pre-bid clarification responses, scope modifications, or submission deadline extensions are officially issued as formal Corrigenda published on the procuring entity portal and designated CPPP/GeM tender modules. Bidders must check for published addenda prior to final submission.

Where can bidders download complete tender documents and BOQ templates?

Authentic tender schedules, engineering drawings, and BOQ spreadsheets are accessible directly from the official portal at https://pheoodisha.gov.in and the Central Public Procurement portal using the respective NIT references listed in the table above.

What are the minimum financial turnover benchmarks under the pre-qualification criteria?

Bidders must demonstrate average annual turnover over the preceding three fiscal years of not less than 30% to 50% of the estimated tender cost, verified through CA-certified balance sheets bearing valid UDIN reference codes.

What are the rules regarding Joint Ventures (JV) and Consortium bidding?

Joint Ventures are permissible for high-value tenders where specifically sanctioned in the NIT, provided the lead member holds at least 50% equity and each secondary partner holds at least 20% equity, with joint and several liability covenants.

How is the Make in India (MII) purchase preference applied during financial evaluation?

Class-I Local Suppliers (>= 50% local content) are granted purchase preference within a margin of 20% over the non-local L1 price upon matching the lowest responsive bid, subject to contract divisibility rules.

Official Procurement Desk & GeM Portal Link

Access the official procurement portal of Pheoodisha to participate in active bidding:

Official Portal (pheoodisha.gov.in) Browse All Tenders (25,000+)

e-Procurement Bidding Roadmap & Portal Workflow

Portal & Digital Certificate Onboarding: Ensure active registration on the designated CPPP / GeM portal with a valid Class III Digital Signature Certificate (DSC) and signing/encryption capability.

RFP & BoQ Document Scrutiny: Download the complete tender schedule, Bill of Quantities (BoQ) spreadsheet, and Technical Specifications document to evaluate project milestones.

Pre-Bid Query Submission: Forward technical queries, scope clarifications, and commercial variance requests prior to the scheduled pre-bid meeting deadline.

Two-Cover Electronic Submission: Upload Cover-1 (Technical Bid with EMD, GST, PAN, EPF, and compliance certificates) and Cover-2 (Financial BoQ price bid) prior to the closing cutoff.

Commercial Opening & Award: Following technical qualification clearance, participate in electronic price bid opening, reverse auction (if stipulated), and Letter of Award (LoA) acceptance.

Technical Qualification Matrix & Due Diligence Standards

Bidders participating in Pheoodisha Tenders 2026: Official Procurement Opportunities, Work Packages & Bidding Guidelines must satisfy the multi-tiered technical, financial, and statutory qualifying covenants detailed below:

Evaluation Benchmark	Mandated Technical & Financial Covenant
Statutory Benchmark	{'criterion_name': 'Annual Financial Turnover', 'minimum_requirement': 'Average annual financial turnover during the last 3 financial years must be at least 30% of estimated contract value.', 'verified_proof': 'Audited Balance Sheets and Profit & Loss accounts certified by a registered Chartered Accountant with UDIN.'}
Statutory Benchmark	{'criterion_name': 'Similar Project Execution Track Record', 'minimum_requirement': 'Successful execution of 1 similar work of 80% value, 2 works of 50% value, or 3 works of 40% value over the preceding 7 years.', 'verified_proof': 'Satisfactory completion certificates issued by sovereign / PSU / municipal procuring authorities.'}
Statutory Benchmark	{'criterion_name': 'Statutory Certifications & Tax Compliance', 'minimum_requirement': 'Active GSTIN registration, valid Permanent Account Number (PAN), and up-to-date filing status with zero blacklisting dockets.', 'verified_proof': 'GST-3B return acknowledgments, PAN card copy, and notarized non-debarment affidavit on non-judicial stamp paper.'}
Statutory Benchmark	{'criterion_name': 'MSME / Make in India Purchase Preference', 'minimum_requirement': 'Exemption from EMD and tender fee for Micro & Small Enterprises (MSEs) under Rule 170 of GFR 2017.', 'verified_proof': 'Valid Udyam Registration Certificate along with local content self-declaration meeting Class-I/II local supplier thresholds.'}

Financial Safeguards, EMD & Performance Security Guarantees

Public procurement notices issued by Government Authority for Pheoodisha s : Official Procurement Opportunities, Work Packages & Bidding Guidelines are governed by the General Financial Rules (GFR 2017), Central Vigilance Commission (CVC) procurement manual, and GeM 4.0 guidelines. Prospective bidders are required to furnish an Earnest Money Deposit (EMD) typically benchmarked at 2% of the estimated contract value, valid for 45 days beyond the final bid validity period. Successful vendors must furnish a Performance Bank Guarantee (PBG / Performance Security) ranging between 3% to 5% of the total award value within 15 days of receiving the Letter of Award (LoA). Liquidated damages (LD) clauses mandate a standard deduction of 0.5% per week of delay up to a cumulative ceiling of 10% of contract value.

General Conditions of Contract (GCC) & Integrity Compliance

Contractual performance under Government Authority incorporates strict adherence to the General Conditions of Contract (GCC). The contractor remains bound by a 12-to-24 month Defect Liability Period (DLP) during which remedial maintenance is executed at vendor cost. Dispute resolution protocols require escalation to the competent authority followed by sole arbitration under the Indian Arbitration and Conciliation Act, with exclusive territorial jurisdiction in the governing state high court.

Procurement & Bidding FAQs — Pheoodisha Tenders 2026: Official P

Is Earnest Money Deposit (EMD) exemption available for this tender by Government Authority?

Yes, Micro and Small Enterprises (MSEs) registered with Udyam Registration and recognized Startups (DPIIT) are eligible for EMD exemption under Rule 170 of GFR 2017, provided the registration covers the tendered category.

What is the standard format for the Performance Bank Guarantee (PBG)?

The PBG must be issued by a Scheduled Commercial Bank in the prescribed standard format, valid through the contract execution period plus an additional 60 days to cover defect liability.

Can Joint Ventures (JV) or Consortia participate in this procurement?

Joint ventures are permitted only if explicitly stipulated in the Special Conditions of Contract (SCC). When allowed, the lead partner must hold at least 50% equity and meet core financial thresholds.

What happens if there is a discrepancy between unit rates and total price in the BoQ?

In accordance with standard procurement norms, if there is a discrepancy between the unit price and the total price, the unit price shall prevail and the total amount will be corrected accordingly.

What is the bid validity period for Pheoodisha s : Official Procurement Opportunities, Work Packages & Bidding Guidelines?

Bids remain legally binding for 90 to 120 days from the date of technical bid opening, during which bidders cannot withdraw or modify their submitted financial quotes.

How is milestone-based billing and payment disbursement processed?

Payments are disbursed against running account (RA) bills upon submission of joint measurement sheets, verified milestone inspection certificates, and statutory EPF/ESI compliance challans.