CIHTS Recruitment Dossier

Sr Medical Records Officer

Official gazetted recruitment notification for Sr Medical Records Officer administered by CIHTS Authority (All India / Central).

Updated: October 8, 2026 Hiring Authority: CIHTS Authority Sanctioned Vacancies: 1 Openings Remuneration: Level-12 (₹78,800 - ₹2,09,200) Cutoff Date: 20-11-2025 Posting Jurisdiction: All India / Central

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CIHTS Authority

Official Domain: cihts.ac.in | Jurisdiction: All India / Central

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Cadre & Category-Wise Vacancy Distribution

Reservation Category	Sanctioned Vacancies	Reservation Covenants
Unreserved (UR / General)	1 Posts	Open Merit Competency
Other Backward Classes (OBC-NCL)	0 Posts	27% Central Statutory Quota (Non-Creamy Layer)
Scheduled Caste (SC)	0 Posts	15% Constitutional Reservation Quota
Scheduled Tribe (ST)	0 Posts	7.5% Constitutional Reservation Quota
Economically Weaker Section (EWS)	0 Posts	10% Income & Asset Certificate Criteria
Persons with Benchmark Disabilities (PwD)	0 Posts	Horizontal Reservation (4% Quota)
Ex-Servicemen (ESM)	0 Posts	DoPT Horizontal Defense Quota
Total Confirmed Cadre Openings	1 Vacancies	Official Sanctioned Strength

7th Central Pay Commission (CPC) Compensation Structure

Remuneration Component	Sanctioned Entitlement	Statutory Reference
Scale of Pay	Level-12 (₹78,800 - ₹2,09,200)	Official Gazetted Pay Band
Starting Basic Pay	Rs. 25,500	Pay Matrix Entry Index
Dearness Allowance (DA)	50% of Basic Pay	CPI-IW Indexed Central Government Order
House Rent Allowance (HRA)	27% (X Class) / 18% (Y Class) / 9% (Z Class)	DoPT City Classification Guidelines
Transport Allowance (TA)	Rs. 1,350 to Rs. 7,200 + Applicable DA	Grade Pay Level entitlement
Retirement & Social Security	National Pension System (NPS 14% Govt Share)	PFRDA Pension Regulations
Statutory Medical Benefits	CGHS Medical Facility / Comprehensive Insurance	Central Services Medical Rules

Eligibility, Educational Qualifications & Age Benchmarks

Eligibility Parameter	Prescribed Requirement	Verification Standards
Prescribed Education	Graduate / Diploma in relevant discipline	UGC / AICTE Accredited University
Essential Discipline	Graduate / Technical Degree	Official Marksheets & Degree Validation
Prescribed Age Range	18 to 30 Years (As on cutoff)	Matriculation / Secondary Board Certificate
Statutory Age Relaxations	SC/ST: 5 Years, OBC: 3 Years, PwD: 10 Years	DoPT Category Certificate Format
Nationality / Domicile	Citizen of India	Aadhaar / Electoral ID / Domicile Certificate

Related Active Openings under CIHTS

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Designation & Cadre	Vacancies	Scale of Pay	Cutoff Date
Border 0 Recruitment to the Post of Physiotherapist a	1 Openings	Rs. 25,500 - 29,200 (Level-4)	2026-09-30
Border 0 Recruitment to the Post of Psychologist a Rank	1 Openings	Rs. 25,500 - 29,200 (Level-4)	2026-09-30
Border 0 Recruitment to the Post of Speech Therapist a	1 Openings	Rs. 25,500 - 29,200 (Level-4)	2025-04-01
Senior Project Engineer Temporary P 8221 Interview Held on	1 Openings	Level-12 (₹78,800 - ₹2,09,200)	20-11-2025

Active Procurement Tenders by CIHTS

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Contract Scope & NIT Notice	Estimated Value	Statutory EMD	Submission Cutoff
Annexure 01 to TENDER	Rs. 25,00,000 (Indicative Benchmark)	Rs. 50,000 (2% Statutory EMD)	2026-10-30
Annexure 17 Price Bid Schedule Xlsx Tender	Rs. 25,00,000 (Indicative Benchmark)	Rs. 50,000 (2% Statutory EMD)	2026-10-30
Annexure a Technical Specification to TENDER	Rs. 25,00,000 (Indicative Benchmark)	Rs. 50,000 (2% Statutory EMD)	2026-10-30
Annexure Drawings to TENDER	Rs. 25,00,000 (Indicative Benchmark)	Rs. 50,000 (2% Statutory EMD)	2026-10-30

Statutory Recruitment FAQ Accordion

What is the pay scale for Sr Medical Records Officer?

The sanctioned remuneration is Level-12 (₹78,800 - ₹2,09,200) under the 7th Central Pay Commission framework, accompanied by standard Central/State allowances including Dearness Allowance (DA), House Rent Allowance (HRA), and National Pension System (NPS) benefits.

What is the official application deadline?

The confirmed deadline for online application registration and fee settlement is 20-11-2025. Candidates are urged to finalize submissions in advance of the deadline.

How to verify authentic notification circulars from CIHTS Authority?

All official notifications and gazetted circulars are published directly on the verified sovereign domain cihts.ac.in. Always cross-check notice references against primary government bulletins.

Explore verified public authorities and related career tracks across the national network:

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e-Procurement Bidding Roadmap & Portal Workflow

Complete mandatory digital registration on the Central Public Procurement Portal and GeM 4.0 using valid Class 3 Digital Signature Certificates to acquire bidding access for the CIHTS Authority tender.

Participate actively in the designated pre-bid clarification meeting to submit technical or commercial queries and obtain formal amendments issued by the competent procurement authority.

Prepare and upload the two-cover bid meticulously, ensuring Cover 1 contains comprehensive technical credentials and statutory compliances, while Cover 2 contains the unpriced and priced documents.

Await the technical evaluation outcome and subsequently witness the opening of the commercial Bill of Quantities (BoQ) for technically qualified bidders through the automated portal.

Receive and formally acknowledge the Letter of Award (LoA) issued by the CIHTS Authority, followed by immediate submission of the Performance Bank Guarantee for contract execution.

Technical Qualification Matrix & Due Diligence Standards

Bidders participating in Sr Medical Records Officer must satisfy the multi-tiered technical, financial, and statutory qualifying covenants detailed below:

Evaluation Benchmark	Mandated Technical & Financial Covenant
Statutory Benchmark	Bidders must demonstrate an average annual financial turnover of at least 30 percent of the estimated contract value during the last three consecutive financial years, supported by audited balance sheets.
Statutory Benchmark	Successful execution of similar past work orders for medical record management or healthcare administrative staffing services in central, state, or autonomous public institutions over the last seven years.
Statutory Benchmark	Mandatory possession of valid statutory registrations including GSTIN, Permanent Account Number, EPF, ESI, and applicable state or central labor licenses to ensure uncompromised workforce compliance.
Statutory Benchmark	Exemption from EMD and tender fee is permissible for eligible Micro and Small Enterprises and startups registered with NSIC or MSME under Rule 170 of GFR 2017, subject to valid documentary proof.

Financial Safeguards, EMD & Performance Security Guarantees

The procurement for the Sr Medical Records Officer contract by the CIHTS Authority requires rigorous commercial structuring in alignment with GFR 2017 and GeM frameworks. The estimated contract valuation dictates the financial thresholds. An Earnest Money Deposit (EMD) fixed at 2 percent of the estimated value acts as a deterrent against non-serious bidders, while a Performance Bank Guarantee (PBG) ranging from 3 to 5 percent ensures post-award operational fidelity. The non-refundable tender document fee covers administrative processing costs where applicable. Furthermore, the Liquidated Damages (LD) clause enforces strict timeline adherence, levying a penalty of 0.5 percent of the delayed milestone value per week, subject to a maximum ceiling of 10 percent of the total contract value, thereby protecting the procuring entity against service delivery defaults.

General Conditions of Contract (GCC) & Integrity Compliance

Contract compliance under the General Conditions of Contract mandates strict adherence to milestone billing tied to verified monthly service delivery reports. The Defect Liability Period extends to cover any administrative discrepancies or record rectifications identified post-service delivery. Any disputes arising from the execution of this contract shall be resolved amicably through conciliation, failing which they shall be referred to sole arbitration under the provisions of the Indian Arbitration and Conciliation Act, 1996, with proceedings held in English and jurisdiction at the CIHTS Authority seat. Additionally, an integrity pact is enforced to maintain transparency, ethical conduct, and zero tolerance for corrupt practices throughout the procurement lifecycle.

Procurement & Bidding FAQs — Sr Medical Records Officer

Are Joint Ventures or Consortiums allowed to bid for the Sr Medical Records Officer contract?

No, Joint Ventures and Consortiums are strictly prohibited from participating in this specialized professional service procurement to maintain direct accountability and contractual clarity.

What is the acceptable format and validity period for the EMD Bank Guarantee?

The EMD Bank Guarantee must be issued by a scheduled commercial bank in India in the prescribed proforma of the CIHTS Authority, remaining valid for a period of 45 days beyond the final bid validity period.

What is the mandatory bid validity period for this tender?

Bids submitted must remain valid and open for acceptance for a minimum period of 180 days from the scheduled date of technical bid opening.

Is a Price Variation Clause applicable to this service contract?

Unless explicitly stated otherwise in the special conditions of contract, the rates quoted shall remain firm and fixed throughout the tenure of the contract, absorbing statutory wage revisions up to the baseline threshold.

How are technical evaluation marks calculated for qualifying bidders?

Technical evaluation follows a QCBS or strict pass-fail matrix based on verifiable past experience, professional qualifications of the proposed resource, and compliance with all tender parameters.

What happens if a bidder fails to submit the PBG within the stipulated timeframe?

Failure to submit the Performance Bank Guarantee within 15 days of receiving the Letter of Award will result in the forfeiture of the EMD and potential debarment from future CIHTS Authority procurements.