8CPC Procurement Notice

HPGCL EPC Tender: Thermal Power Plant Overhaul

Official public procurement and contract notice for Thermal Power Plant Overhaul & Modernization EPC Tender (HPGCL) issued by Haryana Power & State Utilities (Central / Pan India).

Updated: October 8, 2026 Procuring Authority: Haryana Power & State Utilities Estimated Value: Rs. 25,00,000 (Indicative Benchmark) Statutory EMD: Rs. 50,000 (2% Statutory EMD) Submission Cutoff: 2026-10-30 Work Location: Central / Pan India

Procuring Authority

Hpgcl

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Verified Procuring Entity

Haryana Power & State Utilities

Official Portal: 8cpc.gov.in | Jurisdiction: Central / Pan India

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Procurement Parameters & Commercial Valuation

Commercial Parameter	Statutory Specification	Covenant Verification
Estimated Tender Value	Rs. 25,00,000 (Indicative Benchmark)	Sanctioned Procurement Budget
Earnest Money Deposit (EMD)	Rs. 50,000 (2% Statutory EMD)	Statutory 2% Bid Security Guarantee
Non-Refundable Tender Fee	Rs. 1,000 to Rs. 5,000	Document Processing Covenants
Performance Bank Guarantee (PBG)	3% to 5% of Awarded Value	General Financial Rules (GFR) 2017
Procurement Method	Open Competitive e-Tendering (GeM / CPPP)	Two-Cover Technical & Financial Bid
Contract Duration	12 to 24 Months	Subject to Milestone Deliverables

Mandatory Technical & Financial Eligibility Criteria

Eligibility Benchmark	Mandated Requirement	Verification Evidence
Annual Financial Turnover	Minimum 30% of Estimated Contract Value	Audited Balance Sheets (Last 3 FYs)
Prior Domain Experience	Execution of at least 1-3 similar scale projects	Satisfactory Completion Certificates
Statutory Registrations	Valid GSTIN, PAN, and EPF/ESI Registrations	Verified Central Portals Verification
MSME / Startup Exemption	EMD & Prior Experience Concessions as per Govt Policy	Valid Udyam Registration Certificate

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Procurement FAQ Accordion

What is the estimated tender valuation and statutory EMD?

The estimated contract valuation is Rs. 25,00,000 (Indicative Benchmark) with a mandated Earnest Money Deposit (EMD) of Rs. 50,000 (2% Statutory EMD). Eligible MSMEs and recognized DPIIT Startups may claim statutory EMD exemption under Rule 170 of GFR 2017.

What is the final bid submission cutoff date?

The final submission window closes on 2026-10-30. Vendors are advised to complete e-portal uploads with digital signatures well before the deadline to prevent gateway traffic delays.

Where can official tender documents and BOQ be obtained?

All official Notice Inviting Tender (NIT) documents, technical specifications, and Bill of Quantities (BOQ) are hosted on 8cpc.gov.in and central e-procurement portals.

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e-Procurement Bidding Roadmap & Portal Workflow

Step 1: Vendors must procure a valid Class 3 Digital Signature Certificate and complete mandatory registration on the Haryana e-Procurement portal and GeM 4.0 platforms to participate.

Step 2: Attend the mandatory pre-bid clarification meeting either physically or virtually to submit technical queries and review amendments issued by the procuring entity.

Step 3: Prepare and upload the two-cover bid containing the technical qualification documents in Cover One and the unpriced commercial details without revealing prices.

Step 4: Following technical evaluation, qualified bidders participate in the commercial Bill of Quantities financial opening through the secure e-procurement portal reverse auction module.

Step 5: The successful L1 bidder receives the formal Letter of Award, followed by statutory acceptance, submission of the Performance Bank Guarantee, and contract agreement signing.

Technical Qualification Matrix & Due Diligence Standards

Bidders participating in Thermal Power Plant Overhaul & Modernization EPC Tender (HPGCL) must satisfy the multi-tiered technical, financial, and statutory qualifying covenants detailed below:

Evaluation Benchmark	Mandated Technical & Financial Covenant
Annual Turnover Criteria	The bidder must possess an average annual financial turnover of at least 30 percent of the estimated contract value during the last three consecutive financial years, backed by audited balance sheets.
Similar Project Execution Experience	Successful completion of at least three similar thermal power plant overhaul, modernization, or EPC works, each valued not less than 40 percent of the estimated tender value in the past seven years.
Statutory Licenses and Compliance	Mandatory possession of valid GSTIN, PAN, EPF registration, ESI registration, valid electrical contractor license, and state labor department licenses under applicable Indian statutes.
MSME and Startup Exemptions	Micro and Small Enterprises and recognized Startups are exempt from EMD and prior turnover criteria under Rule 170 of GFR 2017 and Public Procurement Policy, subject to furnishing valid UDYAM certificates.

Financial Safeguards, EMD & Performance Security Guarantees

The Haryana Power and State Utilities tender for the Thermal Power Plant Overhaul and Modernization EPC contract demands robust commercial structuring. Given the high capital expenditure, the Earnest Money Deposit is pegged strictly at 2 percent of the estimated cost to deter frivolous bids. Upon successful award, the contractor must furnish a Performance Bank Guarantee ranging between 3 to 5 percent of the total contract value to secure defect-free execution and warranty obligations. A nominal, non-refundable tender document fee applies as per state treasury norms. Furthermore, the contract incorporates a stringent Liquidated Damages clause, levying 0.5 percent of the delayed milestone value per week of delay, capped at a maximum of 10 percent of the total contract price, ensuring strict adherence to timelines and preventing critical power generation downtime.

General Conditions of Contract (GCC) & Integrity Compliance

The General Conditions of Contract enforce strict adherence to standard public procurement frameworks. All disputes arising from the execution of the EPC contract shall be resolved through arbitration in accordance with the Indian Arbitration and Conciliation Act, 1996, with proceedings held in Chandigarh or Panchkula. Payments shall be disbursed through progressive milestone billing tied to verified physical progress at the site. The Defect Liability Period shall extend for 12 months post-commissioning to rectify any latent manufacturing or erection flaws. Additionally, an Integrity Pact, monitored by independent external monitors, remains mandatory to maintain transparency and curb corruption throughout the project lifecycle.

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Are Joint Ventures and Consortiums eligible to participate in this HPGCL EPC tender?

Yes, Joint Ventures are permitted subject to a maximum of three partners, where the lead partner must hold a minimum of 51 percent stake and meet corresponding proportional financial and technical criteria.

What is the acceptable format and validity requirement for the Earnest Money Deposit Bank Guarantee?

The EMD Bank Guarantee must be issued by any Scheduled Commercial Bank in India, strictly following the pro forma provided in the tender document, with a validity period extending 45 days beyond the final bid validity duration.

What is the standard bid validity period required for this procurement?

Bids must remain valid and open for acceptance by Haryana Power and State Utilities for a minimum period of 180 days from the scheduled date of technical bid opening.

Does the contract include a Price Variation Clause for raw materials like steel and cement?

Yes, a standardized Price Variation Clause based on the Office of the Economic Adviser indices for steel, cement, and labor is applicable for works extending beyond 12 months execution duration.

What is the minimum qualifying technical score required during evaluation?

Bidders must secure a minimum technical score of 75 marks out of 100 based on the QCBS matrix defined in the tender document to qualify for the opening of financial bids.

Can foreign equipment manufacturers bid directly without an Indian entity?

Foreign OEMs can bid provided they establish a registered Indian subsidiary or partner with an authorized Indian EPC contractor possessing the requisite statutory licenses and local service infrastructure.

HPGCL EPC Tender: Thermal Power Plant Overhaul

Haryana Power & State Utilities

Procurement Parameters & Commercial Valuation

Mandatory Technical & Financial Eligibility Criteria

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Procurement FAQ Accordion

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HPGCL EPC Tender: Thermal Power Plant Overhaul

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Procurement Parameters & Commercial Valuation

Mandatory Technical & Financial Eligibility Criteria

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