Technical Qualification Matrix & Due Diligence Standards
Bidders participating in Post Office must satisfy the multi-tiered technical, financial, and statutory qualifying covenants detailed below:
| Evaluation Benchmark | Mandated Technical & Financial Covenant |
| Annual Turnover Criteria |
Bidders must possess an average annual financial turnover of at least 30 percent of the estimated contract value during the last three consecutive financial years, supported by audited balance sheets. |
| Similar Project Execution Experience |
Successful completion of similar infrastructure, construction, or institutional setup works during the last seven years, with specific monetary thresholds for single or multiple work orders. |
| Statutory Licenses and Compliance |
Mandatory possession of valid GSTIN, Permanent Account Number (PAN), EPF registration, ESI registration, and applicable state or central labor licenses at the time of bid submission. |
| MSME and Startup Exemptions |
Micro and Small Enterprises and recognized Startups are exempt from EMD and prior turnover requirements in accordance with Rule 170 of GFR 2017 and the Public Procurement Policy, subject to valid UDYAM certification. |
Financial Safeguards, EMD & Performance Security Guarantees
The procurement for the Post Office project under the 7th and 8th Pay Commission Cadre Authority mandates stringent adherence to GFR 2017 financial thresholds. The contract valuation must be determined via detailed cost estimates. An Earnest Money Deposit (EMD) of 2 percent of the estimated value is mandatory to deter frivolous bids, payable via Bank Guarantee or NEFT/RTGS. Upon successful award, the chosen contractor must furnish a Performance Bank Guarantee (PBG) ranging from 3 to 5 percent of the total contract value to safeguard against default, remaining valid through the defect liability period. Tender document fees are structured as non-refundable in alignment with standard public procurement guidelines, though MSMEs may claim exemptions. To enforce timely execution, a Liquidated Damages (LD) clause is integrated, levying a penalty of 0.5 percent of the contract value per week of delay, capped at a maximum of 10 percent.
General Conditions of Contract (GCC) & Integrity Compliance
Contract compliance is governed by the General Conditions of Contract (GCC). Dispute resolution shall be pursued strictly through arbitration under the Indian Arbitration and Conciliation Act, 1996, with the venue jurisdiction designated at the procuring entity's headquarters. Payments will follow milestone billing structures tied to physical progress verified by the engineer-in-charge. A Defect Liability Period (DLP) of twelve months is enforced post-completion, requiring the contractor to rectify any structural or operational flaws at their own expense. Furthermore, an Integrity Pact is mandatory for high-value tenders to ensure absolute transparency, prohibiting corrupt practices throughout the procurement lifecycle.