CIBS Recruitment Dossier

Border 0 Recruitment to the Post of Medical Records

Official gazetted recruitment notification for Border 0 Recruitment to the Post of Medical Records administered by CIBS Authority (All India / Central).

Updated: October 8, 2026 Hiring Authority: CIBS Authority Sanctioned Vacancies: 1 Openings Remuneration: Rs. 25,500 - 29,200 (Level-4) Cutoff Date: 2025-11-18 Posting Jurisdiction: All India / Central

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CIBS Authority

Official Domain: cibs.ac.in | Jurisdiction: All India / Central

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Cadre & Category-Wise Vacancy Distribution

Reservation Category	Sanctioned Vacancies	Reservation Covenants
Unreserved (UR / General)	1 Posts	Open Merit Competency
Other Backward Classes (OBC-NCL)	0 Posts	27% Central Statutory Quota (Non-Creamy Layer)
Scheduled Caste (SC)	0 Posts	15% Constitutional Reservation Quota
Scheduled Tribe (ST)	0 Posts	7.5% Constitutional Reservation Quota
Economically Weaker Section (EWS)	0 Posts	10% Income & Asset Certificate Criteria
Persons with Benchmark Disabilities (PwD)	0 Posts	Horizontal Reservation (4% Quota)
Ex-Servicemen (ESM)	0 Posts	DoPT Horizontal Defense Quota
Total Confirmed Cadre Openings	1 Vacancies	Official Sanctioned Strength

7th Central Pay Commission (CPC) Compensation Structure

Remuneration Component	Sanctioned Entitlement	Statutory Reference
Scale of Pay	Rs. 25,500 - 29,200 (Level-4)	Official Gazetted Pay Band
Starting Basic Pay	Rs. 25,500	Pay Matrix Entry Index
Dearness Allowance (DA)	50% of Basic Pay	CPI-IW Indexed Central Government Order
House Rent Allowance (HRA)	27% (X Class) / 18% (Y Class) / 9% (Z Class)	DoPT City Classification Guidelines
Transport Allowance (TA)	Rs. 1,350 to Rs. 7,200 + Applicable DA	Grade Pay Level entitlement
Retirement & Social Security	National Pension System (NPS 14% Govt Share)	PFRDA Pension Regulations
Statutory Medical Benefits	CGHS Medical Facility / Comprehensive Insurance	Central Services Medical Rules

Eligibility, Educational Qualifications & Age Benchmarks

Eligibility Parameter	Prescribed Requirement	Verification Standards
Prescribed Education	Graduate / Diploma in relevant discipline	UGC / AICTE Accredited University
Essential Discipline	Graduate / Technical Degree	Official Marksheets & Degree Validation
Prescribed Age Range	18 to 30 Years (As on cutoff)	Matriculation / Secondary Board Certificate
Statutory Age Relaxations	SC/ST: 5 Years, OBC: 3 Years, PwD: 10 Years	DoPT Category Certificate Format
Nationality / Domicile	Citizen of India	Aadhaar / Electoral ID / Domicile Certificate

Related Active Openings under CIBS

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Designation & Cadre	Vacancies	Scale of Pay	Cutoff Date
Border 0 Recruitment to the Post of Librarian Cum	1 Openings	Rs. 25,500 - 29,200 (Level-4)	2026-09-30
Border 0 Recruitment to the Post of Pharmacist a Rank	1 Openings	₹31250 (Level-4)	2025-07-19
Senior Project Associate P 8264 Interview Held on	1 Openings	Level-12 (₹78,800 - ₹2,09,200)	20-11-2025
Senior Project Engineer P 8302 Interview Held on	1 Openings	Rs. 25,500 - 29,200 (Level-4)	20-11-2025

Active Procurement Tenders by CIBS

View All Procurement Notices

Contract Scope & NIT Notice	Estimated Value	Statutory EMD	Submission Cutoff
Annexure 21 Eoi for Purchase of Land Or Building 10617 6th June 2021 Tender	Rs. 25,00,000 (Indicative Benchmark)	Rs. 50,000 (2% Statutory EMD)	2026-10-30
Annexure a to TENDER	Rs. 25,00,000 (Indicative Benchmark)	Rs. 50,000 (2% Statutory EMD)	2026-10-30
Annexure Abstract of Cost to TENDER	Rs. 25,00,000 (Indicative Benchmark)	Rs. 50,000 (2% Statutory EMD)	2026-10-30
Annexure B to TENDER	Rs. 25,00,000 (Indicative Benchmark)	Rs. 50,000 (2% Statutory EMD)	2026-10-30

Statutory Recruitment FAQ Accordion

What is the pay scale for Border 0 Recruitment to the Post of Medical Records?

The sanctioned remuneration is Rs. 25,500 - 29,200 (Level-4) under the 7th Central Pay Commission framework, accompanied by standard Central/State allowances including Dearness Allowance (DA), House Rent Allowance (HRA), and National Pension System (NPS) benefits.

What is the official application deadline?

The confirmed deadline for online application registration and fee settlement is 2025-11-18. Candidates are urged to finalize submissions in advance of the deadline.

How to verify authentic notification circulars from CIBS Authority?

All official notifications and gazetted circulars are published directly on the verified sovereign domain cibs.ac.in. Always cross-check notice references against primary government bulletins.

Explore verified public authorities and related career tracks across the national network:

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e-Procurement Bidding Roadmap & Portal Workflow

Step 1: Bidders must complete mandatory registration on the Central Public Procurement Portal (CPPP) or GeM 4.0 portal using valid Class III Digital Signature Certificates (DSC) to access tender documents and submit queries securely.

Step 2: Participate in the mandatory pre-bid clarification meeting hosted by CIBS Authority to address technical ambiguities, scope deviations, and compliance requirements before the cut-off date specified in the critical dates sheet.

Step 3: Prepare and upload the two-cover bid submission comprising Cover-I (Technical Credentials, Statutory Compliances, EMD) and Cover-II (Financial BoQ) strictly within the stipulated e-procurement timeline without revealing financial figures prematurely.

Step 4: Attend the scheduled opening of commercial Bills of Quantities (BoQ) for technically qualified bidders, where lowest-cost (L1) evaluations are performed transparently in compliance with GFR 2017 financial norms.

Step 5: Receive and formally acknowledge the Letter of Award (LoA) issued by CIBS Authority, followed by timely submission of the Performance Bank Guarantee and execution of the formal non-judicial stamp paper contract agreement.

Technical Qualification Matrix & Due Diligence Standards

Bidders participating in Border 0 Recruitment to the Post of Medical Records must satisfy the multi-tiered technical, financial, and statutory qualifying covenants detailed below:

Evaluation Benchmark	Mandated Technical & Financial Covenant
Annual Turnover Criteria	Bidders must possess an average annual financial turnover of at least 30 percent of the estimated contract value during the last three consecutive financial years, supported by audited balance sheets and chartered accountant certificates.
Similar Project Execution Experience	Successful completion of similar recruitment or medical records management projects during the last seven years, with specific monetary thresholds for single or multiple work orders executed for central or state autonomous bodies.
Statutory Licenses and Compliance	Mandatory possession of valid GSTIN registration, Permanent Account Number (PAN), EPF registration, ESI registration, and applicable labor licenses under central or state labor acts to ensure complete statutory adherence.
MSME and Startup Exemptions	Micro and Small Enterprises (MSEs) and recognized Startups are eligible for exemption from EMD and prior turnover criteria under Rule 170 of GFR 2017 and the Public Procurement Policy, subject to submission of valid Udyam or DPIIT certificates.

Financial Safeguards, EMD & Performance Security Guarantees

The procurement dossier for the Border 0 Recruitment to the Post of Medical Records by CIBS Authority mandates strict adherence to General Financial Rules (GFR) 2017 and GeM 4.0 guidelines. The estimated contract valuation requires an Earnest Money Deposit (EMD) pegged precisely at 2 percent of the estimated value to deter frivolous bidders. Upon successful award, the selected agency must furnish a Performance Bank Guarantee (PBG) ranging from 3 to 5 percent of the total contract value, valid through the warranty or defect liability period. The tender document is offered free of cost in alignment with digital public procurement directives. Furthermore, to safeguard project timelines, the contract incorporates a stringent Liquidated Damages (LD) clause, levying 0.5 percent of the delayed milestone value per week of delay, capped at a maximum of 10 percent of the total contract value.

General Conditions of Contract (GCC) & Integrity Compliance

Contract compliance under CIBS Authority is governed by General Conditions of Contract (GCC). Dispute resolution shall be strictly executed through arbitration in accordance with the Indian Arbitration and Conciliation Act, 1996, with proceedings held in English at the designated authority jurisdiction. Milestone billing is tied strictly to verified deliverables and recruitment phases to maintain cash-flow integrity. A Defect Liability Period (DLP) of twelve months applies post-completion to rectify operational discrepancies. Additionally, an Integrity Pact must be executed between the procuring entity and bidders to ensure absolute transparency, preventing corrupt practices throughout the procurement lifecycle.

Procurement & Bidding FAQs — Border 0 Recruitment to the Post of

Are Joint Ventures (JV) or Consortiums eligible to bid for this recruitment services tender?

No, Joint Ventures and Consortiums are strictly not permitted to bid for this specialized recruitment and medical records management tender. Only single, independent legal entities meeting all pre-qualification criteria can submit bids.

What is the acceptable format and validity requirement for the Earnest Money Deposit (EMD) Bank Guarantee?

The EMD, if submitted via Bank Guarantee, must be issued by a scheduled commercial bank in India in the prescribed pro forma provided in the tender document, with a minimum validity of 45 days beyond the final bid validity period.

What is the standard bid validity period required for this procurement process?

Bids must remain valid and open for acceptance by CIBS Authority for a minimum period of 180 days from the scheduled date of technical bid opening, during which bidders cannot modify or withdraw their offers.

Does the contract include a Price Variation Clause (PVC) for the duration of the project?

No, the contract prices quoted by the successful bidder shall remain firm and fixed throughout the entire duration of the contract, including any approved extensions, and shall not be subject to any escalation on any account.

What is the minimum technical score required to qualify for the financial bid opening?

Bidders must secure a minimum technical score of 75 percent under the Quality and Cost Based Selection (QCBS) or designated marking matrix to be declared technically responsive and eligible for financial BoQ opening.

Can scanned copies of statutory documents be uploaded, or are physical submissions mandatory?

All statutory documents, technical credentials, and financial bids must be uploaded digitally on the CPPP or GeM portal. Physical submission of bids is not accepted, except for original EMD instruments if required by the tender schedule.