Iipa of Secretarial Assistant and Office Assistant on short term Recruitment
Official recruitment notice issued by Iipa for the post of Secretarial Assistant and Office Assistant on short term. Review verified pay structure, eligibility, vacancies, and application guidelines.
Key Recruitment Specifications
Category-Wise Vacancy Reservation
| UR | Total |
|---|---|
| 1 | 1 |
Essential Educational Qualification
B.Tech / B.E (Engineering), MBBS / Medical Degree, Post Graduate (Master's Degree), Graduate (Bachelor's Degree). Candidates must ensure all certificates are verified prior to the cutoff date.
Selection Methodology
Personal Interview.
Frequently Asked Questions
| Cadre Designation | Vacancies | Pay Level | Deadline |
|---|---|---|---|
| Government Post / | 1 | Rs. 25,500 - 29,200 | 2020-03-17 |
e-Procurement Bidding Roadmap & Portal Workflow
Register the entity on the GeM portal using a valid Digital Signature Certificate (DSC) to obtain necessary authentication tokens for accessing the IIPA tender dashboard and uploading bid documents.
Participate in the pre-bid clarification meeting to address technical queries regarding scope of work, service level agreements, and deployment timelines, ensuring all prospective bidders have a uniform understanding of requirements.
Submit the two-cover bid system comprising a technical cover containing credentials, statutory documents, and experience certificates, followed by a separate financial cover containing the BoQ with service charge quotes.
Conduct the commercial BoQ financial opening for technically qualified bidders, where the L1 bidder is identified based on the lowest evaluated price, adhering to the GFR 2017 procurement guidelines.
Issue the formal Letter of Award (LoA) to the successful bidder, followed by the signing of the service level agreement and submission of the Performance Bank Guarantee within the stipulated timeframe.
Technical Qualification Matrix & Due Diligence Standards
Bidders participating in Iipa of Secretarial Assistant and Office Assistant on short term Recruitment must satisfy the multi-tiered technical, financial, and statutory qualifying covenants detailed below:
| Evaluation Benchmark | Mandated Technical & Financial Covenant |
|---|---|
| Statutory Benchmark | The bidder must demonstrate an average annual turnover of at least 30% of the estimated contract value during the last three financial years, supported by audited balance sheets. |
| Statutory Benchmark | The bidder must provide proof of executing at least one similar contract for the supply of manpower to Central/State Government departments or autonomous bodies in the last three years. |
| Statutory Benchmark | Mandatory possession of valid GSTIN, PAN, EPF registration, ESI registration, and a valid Labor License under the Contract Labour (Regulation and Abolition) Act, 1970. |
| Statutory Benchmark | Exemption from EMD and prior turnover/experience criteria for MSMEs and Startups is applicable as per Rule 170 of GFR 2017 and the Public Procurement Policy for MSEs Order, 2012. |
Financial Safeguards, EMD & Performance Security Guarantees
The contract valuation for outsourcing secretarial and office assistants at IIPA must be derived from prevailing minimum wage notifications and administrative service charges. Per GFR 2017, an EMD of 2% of the estimated value is mandatory to ensure bidder seriousness, though MSMEs are exempted under Rule 170. A Performance Bank Guarantee (PBG) ranging from 3% to 5% of the total contract value is required to secure performance obligations. Tender document fees are generally waived on GeM, but if offline, must be non-refundable. The Liquidated Damages (LD) clause is strictly capped at 0.5% per week of delay, with a maximum ceiling of 10% of the contract value. This structure ensures financial protection for IIPA while maintaining competitive participation. All payments are subject to statutory deductions, including TDS and GST, ensuring compliance with the financial regulations governing autonomous bodies under the Ministry of Personnel, Public Grievances and Pensions.
General Conditions of Contract (GCC) & Integrity Compliance
The contract shall be governed by the General Financial Rules (GFR) 2017. Disputes arising shall be settled through the Indian Arbitration and Conciliation Act, 1996, with the venue in Delhi. Billing is processed on a monthly milestone basis upon verification of attendance and statutory compliance proof. A Defect Liability Period (DLP) is not applicable to service contracts; however, a performance security remains valid until the contract conclusion. An Integrity Pact may be mandated for high-value contracts to ensure transparency and prevent corrupt practices. All service providers must strictly adhere to the minimum wage act and ensure timely disbursement of salaries to deployed personnel.
Procurement & Bidding FAQs — Iipa of Secretarial Assistant and O
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Unless explicitly stated in the tender document, JVs are generally discouraged for manpower outsourcing contracts to ensure single-point accountability.
The EMD Bank Guarantee must be issued by a scheduled commercial bank in the format prescribed by IIPA, valid for at least 45 days beyond the final bid validity.
The bid validity period is typically 90 to 180 days from the date of technical bid opening, as specified in the tender document.
Yes, the contract price is subject to revision only in the event of a statutory change in minimum wages or government-mandated taxes.
Technical evaluation is based on a pass/fail criteria regarding statutory compliance, experience, and turnover, rather than a weighted scoring system.
Bids with zero or abnormally low service charges may be rejected as non-responsive to prevent the exploitation of labor and ensure statutory compliance.